MK Together Privacy Notice (Milton Keynes Council)
MK Together Service forms part of Milton Keynes Council. This Privacy Notice sets out how we deal with your personal information within this Service. It links in with the Council’s Corporate Privacy Notice so therefore should be read alongside it. For more details about our Corporate Privacy Notice, please visit www.milton-keynes.gov.uk/privacy
Who we are
We are a partnership team that supports the activities of the Milton Keynes Safeguarding Board and Health and Wellbeing Board. This includes the statutory duties to review incidents where someone has died or suffered significant harm and there are opportunities to learn and improve.
Everything we do with information about people, such as how we collect it and who we share it with, has to comply with the Data Protection Act and the General Data Protection Regulation (GDPR) that came into force in May 2018. A key part of this is being open about what personal information we hold about you, how we use it, who we share it with, how long we keep it for, etc. You also need to know what rights you have in this respect.
What information do we hold
Most of the information we hold starts as a result of:
- A professional directly contacting us wanting us to look into an incident.
- Another organisation, such as an NHS body, police or local authority, making a referral to us for a review, notifying us of a reportable incident to the department for education (where a child has died or suffered significant harm and abuse or neglect are known or suspected, a looked after child has died, or a child has died in a secure setting) or informing us of a child’s death.
Members of the public contacting us with a safeguarding concern for a child or vulnerable adult will be directed to the appropriate front line service.
All information we hold about individuals is provided by organisations that are required to provide it to us and have had involvement with the individual and/or family. This may include organisations like the police/NHS, education and local authority. They will have their own Privacy Notices that explain what information they collect and who they share it with.
Personal information that we might hold within MK Together Service includes the likes of name, address, phone number, email address, etc. We might also hold sensitive personal data (referred to as Special Categories of data under GDPR) including ethnicity, religion, sexual orientation, disabilities, medical conditions, criminal convictions and child protection proceedings etc.
Why do we have it and what do we use it for
We have a legal obligation to provide the above services under the Care Act 2014 for adults with care and support needs, and Working Together to Safeguard Children 2018 and to deliver these we need to collect and use personal information of those using or affected by these services.
If you access our services then the requirement mentioned above will be our lawful basis for collecting and using your personal data, as we can’t provide you with the service without it.
Whenever we use information, we always limit this to only the details that are needed and we ensure that it is used safely and securely. We require anyone we share information with, or who uses it on our behalf, to do so too. All our staff receive training on data protection and information security.
All of the personal information we hold is kept securely on our Council servers. However we commission external reviewers to facilitate the learning reviews and they will have their own arrangements regarding storage of their data. There is also no automatic decision-taking regarding any personal information that we process.
Who we share information with and why
We share information with a number of different partner agencies depending on the service being provided or the statutory requirement that we have to comply with. The types of recipients include:
- Service users and families where appropriate (this will be anonymised)
- Local government organisations
- Central government departments
- Our contractors which will include our external reviewers.
- Law enforcement agencies, such as Thames Valley Police
- Probation services
- Bucks Fire and Rescue Services
- Health and social care organisations and professionals (NHS bodies such as GPs, Milton Keynes Clinical Commissioning Group, Milton Keynes University Hospital)
- Education establishments such as schools, colleges and early years settings
- Regulatory bodies, investigators and ombudsman (for example Ofsted, CQC, Local Govt Ombudsman)
How long we keep hold of information for
We only keep information for as long as it is needed. This will differ according to what information we hold and its purpose. It will be based on either a legal requirement (where a law says we have to keep information for a specific period of time) or accepted business practice. Within our Service, we keep the following information for the following periods:
- Information relating to the case of a child (under 18) 10 years or until the child turns 25, whichever is the longest amount of time.
- Information relating to the case of a vulnerable adult 10 years.
What rights you have
You have various rights around the data we hold about you. More information on these can be found on our Corporate Privacy Notice at www.milton-keynes.gov.uk/privacy
If you would like any further information about how your personal information is used within MK Together, then please contact:
Tel No: 01908 254373
Post: MK Together, Milton Keynes Council, Milton Keynes, MK9 3JB
If you wish to access a copy of your personal information, or are unhappy with any aspect of how your information has been collected and/or used, you can make a complaint to the corporate Data Protection Officer.
Data Protection Officer Contact Details
Tel. No: 01908 254900
Post: Data Protection, Milton Keynes Council, 1 Saxon Gate East, Central Milton Keynes, MK9 3HS
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
The Cookies We Use
|Name of cookie||Type of cookie||Reason for cookie||Description|
|_UTMZ||1st /Persistent||Analytics||Extracts the following information- where the visitor came from, what search engine they used, what link they clicked on, what keyword they used and where in the world they accessed a website.|
|_UTMA||1st /Persistent||Analytics||Keeps track of the number of times a visitor has been to the site, when their first visit and last visits were|
|_UTMC||1st /Persistent||Analytics||Works with UTMB_ to determine how long the visitor spends on the site|
|_UTMB||1st /Persistent||Analytics||Works with UTMC_ to determine how long the visitor spends on the site|
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at MKTogether@milton-keynes.gov.uk
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under GDPR and the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to MK Together, Civic Office, Saxon Gate East, Milton Keynes, MK9 3JB
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.